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Graduate Job Portfolio Management Office Graduate Administrator - Comet

Vacancy Type: Graduate Job
Employer: Comet Group
Reference: comet7
Salary: Circa £25,000  

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EXPIRY NOTICE: This job has now expired and will not be accepting any more applications.

The Portfolio Management Office (PMO) is the centralised function to co-ordinate portfolio prioritisation, planning, project delivery monitoring, governance & assurance, methodology standards & their adoption and gating of project progress. The PMO also co-ordinates internal resource allocation & external provisioning. The function is the central administration point for all IT Financial budgeting, forecasting, tracking & administration of both the capital & revenue budgets. The PMO is the centralised function for all in-direct procurement from purchase to payment administration for products & services in the project/development & maintenance/support cycle.

Purpose of the role:

To work as an Analyst within the PMO function so as to meet the operational demands of the business, as directed by Line Management.

Key Accountabilities:

  • Work with Business Solutions team to ensure pipeline is planned based on business priorities & IT Development capacity constraints (e.g. human resource, environments, budget, service take on).
  • Prepare presentation materials for the Operating Board & Sub-Groups to enable effective IS/Business investment prioritisation & decisions.
  • Work with development team to ensure projects are resourced appropriately to enable them to be delivered on time and to budget and maintain schedules to monitor & track allocations, availability & skills.
  • Work with the PMO & SI Manager to appraise partner organisations of pipeline projects & monitor in-flight project timescales to as ensure the resourcing dependencies are managed. Consolidation & submission of internal resource capitalisation information.
  • In-Flight Programme / Project tracking & monitoring (RAG, milestones, risks, issues, budgets). Provide support for the Delivery Managers Meeting (DMM).
  • Execute gating process in line with standards including organising reviews, document outputs & follow through / escalation. Lead continual service improvement to this gating process. 
  • Support the adoption of the project management methodology to ensure consistency of use & act as custodian of methodology and best practice, working with the PM community to maintain, amend & enhance guidelines and standards to ensure they are fit for purpose and value-adding.
  • Document & maintain process flows & guidelines for all processes that are governed by the PMO.
  • Financial planning & budget analysis (depreciation, accruals, forecasts etc) & actual reporting (capital & revenue spends, issues & opportunities identification & follow up). Creating & maintaining schedules and reports as appropriate.
  • Assist as & when required with the execution of all procurement processes & administration.

Skills/attributes required for the role:

  • Strong planning skills & a sound understanding of project management methodology, controls and their application.
  • Ability to decipher resourcing requirements through liaison with IT colleagues.
  • PRINCE2 Foundation or equivalent practical knowledge & experience.
  • PMO experience in enterprise scale organisations. Experience in creating & utilising PMO tools, templates, techniques & processes.
  • Ability to use MS Office Applications such as MS Excel to an intermediate level for maintaining & manipulating data. Proficient in MS Word & PowerPoint.
  • Clear, logical thinking ability & problem solving.
  • Analytical & lateral thinking.
  • Collaborative approach and customer facing individual.
  • ITIL awareness / Foundation qualification desirable.
  • Financial qualifications (AAT/CAT/CIMA/ACCA) desirable
  • What decisions does the role holder make:
  • Supporting a range of decision making processes on project selection, resourcing, budgeting etc.
  • Decision making on what to escalate along with recommending remedies.

What is the typical planning time frame for the role:

  • 1 – 6 months at a detail level.
  • 6 – 18 months at an on overview level.

To apply click on the ‘apply now’ button.

Location: East England, London (inner and outer), South West England, UK locations

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