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Graduate Job Graduate Projects Co-ordinator - Axis

Vacancy Type: Graduate Job
Employer: ScotGrad – Graduate Placements for Growing Businesses
Reference: Axis01
Salary: £20,000 p.a  

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EXPIRY NOTICE: This job has now expired and will not be accepting any more applications.

Closing Date - 13 February 2013
Location – Grampian
Salary - £20,000 p.a

Job summary

Axis Limited is looking for a graduate for a 12-month Project Co-ordinator role, based in Aberdeen. The successful candidate will enhance business improvement through co-ordination and project management in order to support a small and dynamic team of highly experienced engineers providing engineering and early production solutions to the global Oil and Gas Industry.

Job Description

Project Description

Axis's operations are project based and the Project Co-ordinator’s role is to provide coordination in all areas of project management and company administration in order to assist the project manager, ease the workload of others and thereby increase company efficiency.

The successful candidate will actively participate in the maintenance and improvement of the company’s Quality Management System, with success determined from records of: internal audits, opportunities for improvement, and minutes of management reviews.  He/she will provide prompt and efficient support to projects and personnel whilst gaining experience with business management and project management processes and activities, with success determined from project records, client feedback and appraisals.

Success Measures

Implementation and maintenance of company management and administrative systems, e.g. document control, timesheet/CTR management, and report compilation.

Provision of assistance in company management and administration in a timely manner to key personnel, thus reducing their administrative burden.

Role Description

1. Quality Management:

·         Assistance to the Quality Representative in the implementation, monitoring and maintenance of the Quality Management System

·         Document Control activities, following an initial period of training

·         Maintenance of the company library, under supervision of the Quality Representative as appropriate

·         Ensuring that the latest version of codes, standards, rules, regulations, etc are available for engineering projects

·         Assisting with the compilation of engineering project reports

·         Participation in internal audits and assistance with management review documentation

·         Participation in design review and meeting note taking.

2. Project Commercial:

·         Assistance to the accountant with timesheet management and cross referencing them to project planning CTRs

·         Assistance to the accountant with basic bookkeeping and filing

·         Administration of petty cash

·         Maintenance of the company asset inventory.

3. Assistance to the Managing Director and Engineers:

·         Assistance to the Managing Director in his company duties as required.

·         Day-to-day management of the office including the provision of administrative support to engineering personnel.

·         Administrative support to projects.

·         Ensuring file server back-up operates and completes as intended.

·         HR management assistance with frame agreements, service orders, employment contracts, maintain personnel files and right to work checks.

·         Ensuring an adequate provision of office supplies.

Duties and responsibilities can be modified or changed to satisfy company requirements and additional duties can be assigned as and when required, particularly following a period of training.

Skills / Experience


·         Proficient in using MS Office suite, particularly Word and Excel

·         Strong communication skills

·         Positive work ethic

·         Honest and trustworthy

·         Desire to learn and be trained.


·         Team working skills

·         Organising Skills

·         MS Project (or equivalent)

·         Knowledge of ISO 9001 (training can be provided if required).


Graduate from undergraduate degree or above. All disciplines accepted.


Company Benefits

As part of a small team, the candidate will be exposed to and involved with a wide variety project / business activities. It is anticipated that on-the-job training and mentoring will occur throughout the year. The candidate will have the opportunity to use their own initiative on tasks and enhance and refine processes and business systems for the benefit of the broader team.

Placement Benefits

As part of the TalentScotland Graduate Placement Programme, the candidate will benefit from support from the TSGPP team and may have access to a residential leadership and business skills training course. More information is available on the placement training pages.

Additional Info

Location: Aberdeen

Start date: March 2013

Duration: 12 months to permanent.

Location: Scotland

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ScotGrad – Graduate Placements for Growing Businesses

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