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Graduate Job Graduate HR Assistant

Vacancy Type: Graduate Job
Employer: Advocates Pharmaceutical Healthcare
Reference: ADV01
Salary: £19,500  

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EXPIRY NOTICE: This job has now expired and will not be accepting any more applications.

Advocates Pharmaceutical & Healthcare, is a global Contract Development Service Organisation (CDSO) based in the UK, USA & China (Hong Kong).

Our team of scientists, project managers and technical experts provide technical and regulatory support to University Research, Biotechnology and the Pharmaceutical & Healthcare sector.

We are looking to recruit an HR Assistant to coordinate in the order of 8 recruitment cycles equating to collective delivery of 2 per quarter over a 12 month period. Primary duties will include:

Manage the recruitment process for 8 different roles to be recruited, including:

  • Preparing job specifications
  • Planning recruitment cycles
  • Coordinating and processing advertisements in relevant arenas
  • Preparing and distributing application packs specific to each role
  • Screening telephone calls, enquires and requests related to recruitment when appropriate
  • Screening application forms/CVs received to present information to line manager
  • Plan and facilitate relevant assessments to be taken by candidates for each specific role
  • Process assessment results and present information to line manager
  • Coordinate and participate in first and second round of interviews for each role
  • Obtain feedback and process interview comments for discussion with line manager
  • Ensure all information and follow up are maintained and kept fully up-to-date in company systems i.e. Excel, Outlook & in house project and document management system
  • Plan induction process for each job role
  • Train new staff on the company systems and procedures relevant to their job role


Other general areas:

  • Confidential assistance with Human Resource activities
  • Understand company’s current recruitment process and update documentation
  • Review and validate company’s current recruitment process and systems in place for employee and associate recruitment to improve company efficiency
  • Produce templates, standard operating procedures and guidelines for recruitment process where appropriate
  • Manage all Advocates standard documentation
  • Review current list of company associates and identify areas for which technical expertise is required
  • Identify and review associates with relevant expertise / experience and upon selection of the associates, liaison with the associates and place appropriate Advocates standard documentation
  • Design a 60 second document retrieval system for HR documentation storage in the company systems.

The above list is not an exhaustive list of duties as you may be expected to perform different tasks for which you will be trained as necessitated by your changing role within the organisation and the overall business objectives of the organisation.


  • Intermediate/ Advanced competency in MS Word, MS PowerPoint, MS Excel and Microsoft Outlook (Assessments will be conducted to ensure candidate has this level of ability)
  • Strong organisational skills
  • Excellent communication skills
  • Good team-working skills and ability to work under own initiative.



    Graduate from a minimum undergraduate degree in HR Management or relevant discipline.


    Employer Benefits:

    Appropriate training in the company’s systems will be provided during the 6 months probationary to the successful candidate.

    Placement Benefits:

    As part of the TalentScotland Graduate Placement Programme, the candidate will benefit from support from the TSGPP team and may have access to a residential Leadership and Business skills training course. You can find more information on our placement training pages.

    Additional Info

    Location: Edinburgh

    Closing Date: 16 June 2013

  • Location: Scotland

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